Duplicate Payment Recovery Estimator

Inputs

Company name

Required

Annual AP spend

$

Required

Currency

Formatting only.

Estimated duplicate rate percent of spend

%

Percent of AP spend you believe is paid twice (use conservative assumptions).

Expected recovery rate percent

%

Percent of duplicate payments you expect to recover as refunds or credits.

Prevention capture percent

%

Percent of future duplicates you expect to prevent after installing controls.

One-time implementation cost

$

Cost to install controls. Used for payback.

Effective date

Used in memo output.

Notes

Optional context for stakeholders.

Assumptions

This is an estimate. Use conservative inputs and validate by AP exception trend and recovered credits.
Recovery depends on vendor cooperation and evidence quality.
Prevention depends on invoice standards, matching rules, and approval discipline.

Fix validation errors to generate results.

Results

Enter inputs and click Generate.

How to use

Enter your AP spend and a conservative duplicate rate.
Review recoverable cash and prevention run-rate savings.
Use the memo to align treasury, AP, and operations.
Validate outcomes using recovered credits and exception reviews.

What results mean

One-time recoverable cash estimates credits or refunds from duplicates found in your lookback period.

Ongoing annual run-rate savings reflects duplicates you prevent after controls are installed.

First-year total value combines recovered cash and run-rate savings to show full impact.

Common pitfalls

Using aggressive duplicate rates instead of conservative evidence-based inputs.
Missing vendor outreach ownership, which slows recovery and credit application.
Skipping invoice standards, which weakens prevention capture over time.

Related resources

Treasury and Payment Controls

Install payment approval, verification, and recovery controls across AP and treasury.

Payment Approval Matrix and Controls Starter Pack

Define thresholds, segregation of duties, and evidence rules for approvals.

Vendor Bank Change Verification Playbook

Prevent fraud with independent verification and audit-ready evidence.

Duplicate Payment Prevention and Recovery Kit

Install matching rules, exception reviews, and recovery workflows.

Invoice Integrity Copy Pack

Stop invoice leakage with standards, controls, and audit-ready templates.

Compliance-to-Pay Copy Pack

Tie compliance to payment with evidence rules and enforcement workflows.

Definitions

Duplicate payment is paying the same obligation more than once due to invoice, line, or remit duplication.

Recovery rate is the share of duplicates you expect to recover as refunds or credits.

Prevention capture percent is the share of future duplicates you expect to block with controls.