A beginner-safe kit to run an insurance renewal (or broker RFP) with comparable quotes, clear assumptions, and a documented decision.

Primary outcomes:

• Cost reduction: better quote comparability and negotiation leverage
• Risk mitigation: reduces coverage gaps and hidden exclusions
• Carbon impact: not applicable

Use this kit for two scenarios

1. Renewal execution (same broker, new quotes)
2. Broker RFP (select a broker with better performance and transparency)

Templates (copy/paste)

1) Renewal Submission Summary (to broker/carriers)

Copyable template (TEXT)
Copy
Renewal Submission Summary

Company overview:
Key operations:
Coverage lines requested:
Key changes since last year:
Requested coverage structure (limits/retentions):
Target effective date:
Required timeline:
Data room link:

2) Data Room Checklist

3) Quote Comparison Table (force comparability)

4) Evaluation Scorecard

5) Negotiation lever list (starter)

• increase retention/deductible in exchange for premium reduction (if appropriate)
• remove unnecessary coverage overlaps
• tighten endorsements and exclusions
• require clearer claims service commitments
• demand transparency on broker compensation/fees

Related resources (guaranteed to exist)

• RFP Creation + Evaluation Playbook (rfp-creation-evaluation-playbook)
• Insurance Program Cost Control Kit (insurance-program-cost-control-kit)
• Contract Repository and Clause Extraction Copy Pack (contract-repository-clause-extraction)
• Insurance Renewal Impact Calculator (insurance-renewal-impact-calculator)

Definition of Done

• quote comparisons are apples-to-apples
• decision is documented with clear tradeoffs
• renewal timeline is met without last-minute risk